On the 21st
of April 2015, Michael Sypsomos and Stephen Vianelli on behalf of The Mentor Group were invited as guest lecturers at Chulalongkorn University and the Asian Institute of Technology to speak to two groups of students on the topic of “The key factors for the success and failure of Project Management”. Practical experience was shared in these sessions, in order for the students to gain some context to support their studies in this area, and potentially use the Project Management principles in their careers and as a life skill.
“The single biggest problem in communication is the illusion that it has taken place.” – George Bernard Shaw
How often do even minor communication issues eventually turn into major problems with drastically negative impact? Unfortunately, too often would be a suitable answer. A cost-effective and results-proven solution for communication and monitoring and reporting problems within an organization is the successful implementation of a Project Management Information System (PMIS).
What is a PMIS?
A Project Management Information System (PMIS) is the “central nervous system” of any project. It supports all stakeholders to remain constantly aware of the project status in critical areas such as cost, time, scope and quality requirements. In addition, it clearly defines the roles and responsibilities of the project team members. Furthermore, it efficiently manages documents of all kinds (contracts, permits, approvals etc.) so that they can easily be retrieved and produces standardized and customized reports that are readily available and conveniently presented on easily monitored dashboards, essential for speedy and accurate decision making.
“Coaching is the universal language of change and learning”
As more and more Thai businesses are seeking external assistance from companies with more expertise in certain areas, it is imperative that a clear distinction be made between a “Consultant” and a “Coach”.
Business coaches and business consultants provide three distinctly different benefits for the executives, teams, and organizations:
- Coaching Helps People Uncover Their Own Solutions
Consultants are normally hired for one of two reasons: either as a means of “outsourcing” specific functions or to gain a body of knowledge and expertise that is not generally available within the company. Business Coaching, by comparison, is highly personalized and aims to enhance the performance of individuals or perhaps small teams. Whereas consulting is largely technically focused,coaching is heavily inspirational and empowering. The main purpose of coaching is to help people uncover and
“When you change the way you look at things, the things you look at change.” – Wayne Dyer
It’s been historically proven that global oil prices are volatile and cyclical. At present, we again are facing another cyclical low period with oil prices continuing to plummet. The good news is that it is only a matter of time before oil prices inevitably start to go up again. The president of Halliburton, Jeff Miller, shared his insights on the matter during the company’s Q4 financial results press conference: “Although oil demand growth expectations for 2015 have weakened, it is still growth. Demand is forecasted to increase by an estimated 900,000 barrels per day. Internationally, decline rates have become more pronounced in several key markets over the last couple of years. In areas like Angola, Norway, and Russia historical growth has given way to net production declines in the last year”. Read more
What is the PMP Certification?
“Being a Project Manager is like being an artist, you have the different colored process streams combining into a work of art” – Greg Cimmarrusti
Globally recognized and in great demand, the PMP credential demonstrates to employers, clients and colleagues that a project manager possesses project management knowledge, experience and skills to bring projects to successful completion.
As the demand for locally skilled project managers is at a critical level in Thailand, practitioners who hold the PMP credential are well positioned to provide the professional skills necessary to lead project teams and achieve successful project results.
“Coming together is a beginning. Keeping together is progress. Working together is success.” –Henry Ford
In order to be successful in any endeavour, first and foremost you must ensure that you have the right people for the task at hand. Project management is no different, since even when you have all the right project processes and systems in place, without the right people to supervise and operate them, the effort to achieve success will be futile.
- Create the perfect team.
In an ideal world, you would be able to beforehand assess and select the people that would join your team to ensure maximum compatibility and team cohesiveness. In reality, that rarely is the case. Regardless, you can still minimize friction between team members by defining clear roles, responsibilities and goals to make sure everybody is moving in the same direction and no one is stepping on anybody’s toes. This can be achieved through a team kick-off meeting. In this meeting it’s important to establish clear communication channels for your
“You can’t keep it all in your head. Project Management tools are an absolute necessity for the control of any project.” – Louis Fried
Most companies in Thailand still do not realize that gaps and inconsistencies in the way they use project policies, standards, and procedures from project to project, are what is causing poor overall project performance. Establishing a Project Management Office (PMO) would limit this frustration and integrate standards, procedures, and policies to make them uniform, thus improving project processes, and ultimately performance.
The Project Management Office (PMO) is the single most critical tool for the success of any company and is what differentiates between a good project company and a great one. The PMO provides oversight for the overall management of projects and programs within an organization. Getting all projects under one overall standard helps improve efficiency, costs and execution of project deliverables.
“Unengaged sponsor sinks the ship.” – Angela Waner
Stakeholders greatly influence the intended outcome and success of a project. Their involvement can take place during any stage of the project; however, performing a stakeholder analysis during the initiating stage will greatly influence the development of an effective project strategy and increase the chances for a successful project outcome.
Many organizations express supporting stakeholder involvement by promising participation, but gaining stakeholder involvement is not always easy. Careful and thorough planning is essential to identify the right stakeholders and to ensure stakeholders participate in appropriate and effective ways.